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IT Procurement and AssetAdministrator

Job Ref
Job Type
Employer Type
Recruitment Agency
Date Added 17 May 2019
Expiry Date 1 Jul 2019
* There have been 6 applications to this job.
* This job has been viewed 1376 times.

South Africa



Role details:
My client inthe Centurion area is looking for an IT Procurement and Asset Administrator. The role entailsmanaging all assets in the organisation, coordinate the asset management process and managecompliance with the policy and procedures. The successful candidate will also assist with ITprocurement matters including sourcing of quotations, issuing of purchase orders and receivinggoods.
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Asset Management

Manage all IT assets through the lifecycle to ensure that asset are used effectively andaccording to organisational policies
Ensure that the organisation complies with the ITassets policies and procedures
Liaise with the organizational asset management, finance andprocurement functions to ensure IT assets are managed according to organisational policies.
Ensure that all movements of asset, whether internal or external, are recorded in the assetregister and transfer forms are completed, signed and kept on file.
Ensure that allsuppliers perform against the agreed Service Level Agreement
Coordinate the IT assetphysical verification in order to ensure the existence and condition of assets, confirm the presenceof barcoded asset numbers and ensure the correctness and completeness of the IT asset register.
Identify all IT assets that are redundant, obsolete and/or unserviceable and record them withthe full description of the asset, barcode, location and condition of the assets. Arrange fordisposal, according to organizational policy, where necessary.
Manage the software auditprocesses and keep record and track all software license keys.
Provide necessary IT assetreports as required.

Procurement Administration

Provideprocurement administration support in line with the procedures for obtaining quotations, issuingpurchase orders, checking received goods and verifying invoices.
Obtain approval andprocess invoices for payment and resolve outstanding supplier payment queries.
Performfinancial administration including the filing of invoices, capex forms and all relevant supportingdocuments.
Perform procurement administration including updating of vendor information onthe organisational systems (BEE credentials, contact information, payment terms). Assist with thevendor due diligence process.
Process travel bookings with the Travel Desk via the onlinesystem and process employee claims and advances.
Assist with monthly reporting, includingbut not limited to:
List of invoices handed over to the Finance Department;
Training report

Minimum Requirements:

Diploma or degree in Business Management or Administration
2 - 3 yearsin IT asset management and IT procurement administration
Advantageous: Experience ofprocessing purchase orders on SAGE


Understandingand knowledge of IT procurement processes
Knowledge of IT asset management practices andlifecycle management
Proficient in Microsoft Office, specifically MS Word and MS Excel


Strong computer, technology and systemsskills
Strong communication skills to interact at all levels
Strong interpersonalskills to build relationships at all levels, influence a variety of stakeholders
Problem-solving skills with attention to detail and deadlines
Ability tomulti-task