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Executive Personal Assistant

Job Ref
253972
Job Type
Permanent
Employer Type
Company
Date Added 21 Jul 2015
Expiry Date 18 Aug 2015
* This is an Affirmative Action position.
* There have been 16 applications to this job.
* This job has been viewed 6270 times.
Employer:
DynaTech

Location:
Gauteng

Salary:
Negotiable

Benefits:


Role details:
This position requires a person with exceptional skills to provide professional personal services to the executives of a dynamic consulting company based in Gauteng. Due to the size and complexity of the market and the nature of the business, these specialist executives operate under pressure and therefore require superior personal and administrative support to improve their efficiency.
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Personal Assistant Duties:
Travel arrangements:
a. Flights, documentation, accommodation, car hire, airport transfers etc
b. Process travel expenses
Ensuring follow-up of requests, messages and information dissemination.
Preparation of executive (PowerPoint) presentations.
Arranging scheduling and preparation of meetings and conference calls
Typing, editing, finalization of letters, presentations, faxes, e-mails and correspondence.
Maintain and control of electronic diaries.
Screening telephone calls and assisting with information dissemination via telephone and e- media
Create and maintain executive filing systems (electronic and manual)
Ordering of stationery

Business Administration:
Research:
a. Scanning of magazines, newspapers, etc for relevant articles and ensuring that where relevant, the information gets distributed to the correct recipients.
b. Data correlation: Resourcing, collating, maintaining, inputting and monitoring of relevant business information as required by the executive
Liaising with relevant management obo the executive
Maintaining data input and assisting with plotting of graphs and distribution of results.
Arranging Board Meeting and Conferences and assisting, corresponding and following up on meetings held.
Fulfilling public relations role as and when appropriate.
Ensure smooth-running operation of the executive office while they are traveling

Competency profile:
Well presented and groomed at all times, reflecting the Company’s image
Ability to accept new challenges and tasks over and above the normal job description as circumstances may require.
Is personally highly organized and self-disciplined, projecting these traits through work performance
Preparedness to work abnormal hours
Own transport essential.
Works well under sustained pressure
Possess excellent English writing skills
isiZulu competence and fluency as a second language
Needs to be eloquent and articulate
Uses initiative and is proactive and displays good follow-up skills
Displays high level of care and attention to detail.
Demonstrates business acumen relevant to the job function and responsibilities
Trustworthy and honest, maintaining strict confidentiality
Skilled and practiced in the use and application of MS Office incl. Excel and PowerPoint Superior Internet research capabilities.
Displays social maturity and competence enabling positive interaction with staff and clients.
Will possess several years of secretarial experience at senior level with the appropriate professional and academic certification.



 
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