• Matric + relevant admin related qualification
• Min 2 year Project admin experience
• Excellent communications
• Strong Administration skills
Key Performance Areas
• Setup new project templates, project codes and information, including ensuring that contracts are signed and filed accordingly.
• Relevant project cost trackers to be maintained with timesheet information and invoice details to track performance for each project
• Relevant project data sheets compiled and saved for future reference
• Project closure reports completed with the Project Manager to be saved
• Assistance with the compilation of client invoices, including tracking of all disbursements for the relevant projects, ensuring monthly submission of invoices from all consultants
• Follow up on outstanding invoices with clients and report back to consultants
• Support bid documents collection (putting together staff CV’s, company profiles and other documentation)
• Ensure tenders are fully collated, signed, printed and delivered on time
• Maintain a “tender/proposal” submission list to track
• Assist Project Managers with the preparation of presentations and any research of relevant documentation
• Take minutes of project meetings as required
• Ensure that all project administration support is provided
• Coordinate processes associated with preparations and organising of workshops (invitations, venues and other related logistics)
• Organise travel arrangements and related accommodation for management and project staff and any other project related arrangements that are required

REQUIREMENTS
• Matric + relevant admin related qualification
• Min 2 year Project admin experience
• Excellent communications
• Strong Administration skills