Stellenbosch University

Information Technology

Head: ICT Projects

(Ref. IT/318/1021)


Duties:
• Managing the logging, tracking and reporting of projects logged via the IT Service Management application;
• Coordinating internal resources, internal stakeholders and vendors from project initiation until closure;
• Assisting with the collaboration in the project process and communication;
• Managing the project dashboard to ensure that all relevant information is recorded, published and communicated to the stakeholders to track project progress;
• Measuring and reporting on project performance (Planned vs. Actual and Critical Path) using the appropriate tools, specifically to analyse the critical success factors;
• Reporting and escalating project risks and issues to relevant governance structures;
• Managing the relationship between the client; relationship managers; other project managers; faculty managers; computer user areas IT managers and the domain architects;
• Identifying project risks and proposing mitigating actions to minimise;
• Creating and maintaining comprehensive project documentation published in project or other document repositories;
• Delegating project tasks based on roles, resource availability, skill set and experience level;
• Attending conferences and training as required to maintain proficiency;
• Organising project progress meetings to track project execution; monitoring; control; goals and progress;
• Embracing and promoting the project discipline prescribed by the IT Project Management Office.
Requirements:

• Qualifications:
ICT or Business degree or diploma from a recognised tertiary institution, or a Project Management course completed at a recognised training institution with four years’ experience as a project manager on ICT projects, or two years’ experience as a project administrator supplemented with an additional two years of project management experience.

• Requirements:
o Proven working experience in project management;
o Excellent client-service skills;
o Excellent written and verbal communication skills;
o Solid organisational skills, including attention to detail and multitasking skills;
o Strong working knowledge of best practices for ITIL and the Project Management body of knowledge. Even PRINCE II;
o Strong working knowledge of popular project related software tools; MS Project, Confluence, JIRA or other recognised software tools, as approved by the Project Office management;
o Proficient with MS Office’s suite of products;
o Excellent resource planning and task scheduling skills.

• Skills and proficiencies:
o The ability to compile and track project budgets;
o Competency to construct strong project schedules;
o The ability to manage and track project schedules using the Critical Path method;
o The ability to drive and embrace process improvement;
o Strong commitment to planning and time management;
o Sense of urgency in reaching project milestones;
o Understanding that the completion of project artefacts is as important as embracing all other project knowledge areas;
o Respects and understands the need to complete project administrative tasks.


Candidates shortlisted for this position will be required to complete an aptitude test.

Recommendations:
• Experience in closely liaising with, but preferably having worked for an academic institution;
• Extensive ICT project management experience;
• Cloud computing experience;
• Work experience of human resource, financial and student administration systems.



Commencement of duties: 1 February 2022

Closing date: 22 November 2021

Enquiries regarding this post: Ms. Zenobia Davidse on 021 808 4303, or at nobi@sun.ac.za

Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753, or at
sun-e-hr@sun.ac.za


The University is committed to employment equity (EE). In accordance with SU’s institutional EE Plan and the EE Plan for the specific environment, South African candidates from designated groups will receive preference over foreign nationals where EE targets are a factor. Where EE is not a factor, South African candidates will receive preference over foreign nationals.

The University reserves the right not to make an appointment.

Your application, comprising a comprehensive curriculum vitae (including the names and e-mail address of at least three referees), must reach the University before or on the closing date of the advertised post.


The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as, but not limited to: noise, hazardous chemical substances and hazardous biological agents) to be subjected to medical screening, to determine their fitness to work in the said occupations.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

Should no feedback be received from the University within four weeks of the closing date, kindly accept that your application did not succeed.