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Senior Committee Secretary
Job Ref
281061
Job Type
Permanent
Employer Type
Recruitment Agency
Date Added
17 Jan 2019
Expiry Date 3 Mar 2019
Expiry Date 3 Mar 2019
* There has been 1 application to this job.
* This job has been viewed 3316 times.
Employer:
Datacentrix
Location:
South Africa
Salary:
Negotiable
Benefits:
Role details:
- - - - - - - - - - - - - -
Senior Committee Secretary – CenturionMain Purpose of the Job
Reporting to theExecutive:
Company Secretary, the focus of this role is to take responsibility forall the company secretarial work of the Land Bank and to assist with company secretarial work of theLand Bank Group.
The role primarily encompasses the day-to-day administration of Land Bank,and with assisting the Executive: Company Secretary with company secretarial work related to theGroup.
Key Performance Areas
Promote Corporate Governance and Compliance and Advisory
Supports theCompany Secretary as required to guide the Board on statutory and legal compliance and best practicematters
Assists the Company Secretary with the development of the Board Charters and Termsof Reference
Compiles the Annual Board Plans and ensures that the structuring of meetingsthat will facilitate hierarchical decision making processes
Assist the Company Secretary toreview or facilitate in collaboration with the Governance and Compliance Officer the review andapproval of the LBIC Delegation of Power frameworks for the subsidiary Board and sub-committees
Performs updates/changes or ensures that any required changes are effected in accordance to GoodCorporate Governance principles and legislation
Identify gaps in the company secretariatpractice standards or procedures, make recommendations to address or resolve
Support theCompany Secretary to implement departmental key performance indicators and apply requiredoperational standards and manage implementation thereof within area of responsibility.
Company Secretarial Responsibilities
Assisting inproviding guidance to directors and board committee members regarding:
The correctinterpretation and discharge of their duties as directors.
The correct interpretation ofthe law (statutory and common law) that is applicable to them individually, applicable to them as acollective, and applicable to the Land Bank Group and its Subsidiaries.
Ensuring that boardand board committee submissions are relevant, accurate and complete before they are circulated tothe Board and Board Committee members for use in monitoring, review and decision-makingactivities.
Ensuring that board and board committee materials reach board and boardcommittee members timeously so that members are able to consider them, are able to engage andcontribute constructively to deliberations on the matters to which they relate; and are able to makeinformed decisions.
Ensuring that the annual JSE compliance letter is filed ifrequired.
Drafting and distributing SENS announcements as required.
Drafting therelevant parts of the corporate plan and shareholder compact.
Drafting the relevant partsof the integrated annual report.
Drafting shareholder circulars as required.
Drafting with supporting documents notices of annual general meetings (AGMs) of shareholders andensuring that same is issued on time.
Assist in ensuring that institutional memory ispreserved and compliant statutory records are maintained.
Liaising with internal andexternal stakeholders as delegated by the company secretary
Managing all CIPC processesincluding the filing of all statutory returns.
Assist in ensuring that the board takesresponsibility for risk management and internal control.
Operational and Record Management
Manage the Secretariat Unit ofthe Corporate Governance Department
Prepare budget for Company Secretariat
Maintain minute books and other statutory documents in accordance with legislative requirementsand best practices and submission of statutory returns to the CIPC
Keep informed onlegislative developments and Governance and best Corporate Practice
Influence the designand implementation of the necessary information architecture to manage information in theSecretariat Unit and on the website
Control access to information from internal andexternal stakeholders
Maintain StakeholderRelationships
Identify the relevant role players in accordance with businessrequirements and dependencies
Set-up meetings with the role players to discuss the rolesand responsibilities and possible areas of cooperation, improvement and conflict
Obtainmutual agreement on the resolution of issues, meetings required and the delivery of inter-dependentoutputs and results
Agree to the expected outcomes from each party
Monitor theperformance of all relevant role players continuously to ensure that the agreements arehonoured
Inform the relevant role players of the outcomes, deviations and actionsrequired
Implement continuous follow-up to ensure that the relationship is maintained
Compile a database indicating the role players, expected outputs, contact details
Maintain the relationship database to ensure relevancy and currency
Document theinteraction with the relevant role players for future reference purposes
Provide Secretarial Strategic Direction
Assist the CompanySecretary in fulfilling duties in terms of section 268G of the Companies Act (“theAct”)
Assume responsibility for implementation of the Company Secretary’sduties and responsibilities in terms of the Act, the King Codes, the Protocol on CorporateGovernance in State Owned Enterprises and the Public Finance Management Act
Preferred Minimum Education and Experience
LLB, B.Admin (Law),BCom (Law), BA (Law) or equivalent qualification.
Higher Diploma in Company Law.
6– 8 years’ experience in company secretarial environment with at least 6 years’experience as an Assistant Company Secretary, Committee Secretary or Governance & ComplianceOfficer in the public sector environment.
Critical Competencies
Microsoft Office applications
Knowledge / Experience ofCompany Secretarial function
Written and verbal communication
Company SecretarialBest Practice Principles
Corporate Governance and Compliance Principles
Businessand risk management principles
Financial and reporting Management Principles
Application Questions
Qualifications
Please indicate your highest qualification achieved.
Please indicate your area ofspecialisation.
Experience
How many years of experience do you have in a CompanySecretary environment?
How many years of experience do you have as an Assistant CompanySecretary / Committee Secretary?
Are you fluent in English written or spoken?
Doyou have experience in minute taking?